Section 304

304.  Professional Services of the Construction Analyst

304.01.  When determined necessary by the LEA and Architect, and before the project is submitted for funding SBA consideration, the services of a Construction Analyst may be utilized.  These services shall be procured using rules described in WVBE Policy 8200 – Purchasing Procedures for Local Education Agencies.  The Construction Analyst will act as a representative of the Owner (LEA) and SBA.

304.02.  Duties and responsibilities of the Construction Analyst involve, but are not limited to, the following services:

    304.021.  Generally, the Construction Analyst advises the LEA, SBA staff, and Architect at the beginning of the Design Development Phase and these services continue through the Construction Document Phase of the Project.  The Construction Analyst will provide constructability and document coordination review comments as they relate to the clarity of the documents and estimates of probable cost.

    304.021.  The Construction Analyst does not assume responsibilities for the design or methods and means for the construction of the facility and does not assume responsibilities assigned to the A/E or contractors performing work on the project.  However, the Construction Analyst review comments shall be incorporated in the documents by the A/E unless the A/E determines the clarification will change the design intent or conflict with applicable codes or standards.  Should the LEA, SBA, and Construction Analyst make clarification comments that are not incorporated into the documents result in a construction Change Order, the SBA will not provide funding for the Change Order.

    304.022.  The Construction Analyst will provide an estimate of the cost of their service before any construction analyst work is to begin.  The architect/engineer shall provide the Construction Analyst a copy of the schematic design document information and include all SBA submission requirements. The Construction Analyst will base the cost of services on the scope of work shown on the schematic design.  The grant recipient and SBA will approve the cost of the Construction Analyst services and the grant recipient will issue a purchase order for services described in this section of policy and as required by the project.

    304.023.  The Construction Analyst will then review and provide services for the design development and bidding document phase of the project.  The architect, grant recipient and the SBA staff will work cooperatively to design the school within the funding available.  The process will be as follows:
        a. Architect/Engineer provides Construction Analyst with schematic design for cost of services quotation
        b. Cost for services negotiated and grant recipient issues purchase order to the assigned Construction Analyst for services (SBA will reimburse for cost of services based on the project percentage breakdown in grant contract)
        c. Construction Analyst provides design development documents for review comments
        d. Grant recipient, SBA staff, A/E and Construction Analyst review and reconcile design development comments
        e. A/E provides Construction Analyst construction documents for review comments
        f. Grant recipient, SBA staff, A/E and Construction Analyst review and reconcile construction document comments.  Reconciliation is achieved when all parties agree that the estimate is within two percent (2%) of each parties’ estimate or agreement is reached that no further scope of work can be reasonably accomplished, and additional funding will be committed to the project if the deficit becomes a reality after the bids are received.  Projects with budget differences greater than two percent (2%) may only move forward with LEA and SBA approval.
        g. Project proceeds to the bidding stage based on agreements reached by all Parties regarding design and project cost

    304.024.  Once bids are received and a construction contract is awarded, the construction analyst contract for services on the specific project is considered complete.  Please review the SBA Quality and Performance Standards for additional construction analyst information and requirements.